If you're a provider or practice staff, how you add or amend a clinician’s record on your contract depends on if your practice is in England or Wales.
Practice in England
On Compass, a provider or practice staff with the correct user role can:
- add a clinician
- remove a clinician
- create a dental care professional (DCP)
- amend estimated net pensionable earnings (NPE) or net pensionable earnings equivalent (NPEE)
- change a clinician's employment type
Once you've updated the clinician’s details, the change will be sent to your NHS England (NHSE) local office for approval.
You must submit a Compass Authorisation Form (CAF) so they can approve the change. This form should be received within 7 days of the amendment.
You must send your CAF forms to dentalcaf@nhsbsa.nhs.uk if your integrated care board (ICB) is based in:
- London
- Cheshire and Merseyside
- East of England
How you amend, or remove a clinician from your contract depends on which financial year it relates to.
Adding, amending or removing a clinician from the 2025 to 2026 financial year
You can add or amend a clinician on your contract using the ‘Contract Amend’ screen. This is in the ‘Contract’ folder on the Compass homepage.
When a contract is in 'amend' status, no other changes can be made until the current change has been authorised.
Compass user guides and YouTube tutorials are available on our website.
You can only add a new performer to a contract once their performer number has been created.
If the performer does not have a performer number, contact PCSE.
Removing or amending earnings for a clinician who had left in the 2024 to 2025 financial year
To remove a performer who has left your contact in the 2024 to 2025 financial year, delete the NPE/NPEE line for the financial year. You must enter the end date in the NPE/NPEE line for the 2024 to 2025 financial year.
You cannot amend an NPE or NPEE value for the 2024 to 2025 financial year using ‘Contract Amend’. If this value is incorrect, you must adjust this using the Annual Reconciliation Report (ARR) or Post ARR if you’re making the amendment after the ARR has closed.
Removing or amending earnings for a clinician who had left before the 2024 to 2025 financial year
You cannot use an end date before 1 April 2024 to 2025.
To remove a performer who has left your contact before the 2024 to 2025 financial year, delete the NPE line for the 2025 to 2026 financial year.
You must enter the end date in the NPE line for 1 April in the 2024 to 2025 financial year.
If a clinician still has NPE or NPEE for a previous financial year, you must complete the ‘Revised net Pensionable earnings declaration form (PDF: 76KB)’ from the NHS Dental Services website.
Practice in Wales
You must speak to your Local Health Body (LHB) to add or amend a clinician’s record on your contract.